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The importance of Entry Condition Reports

By James Brown

Preparing an Entry Condition Report can seem like just another task on the long list of lessor/agent requirements at the start of every tenancy.

But completing the report is a good opportunity to carefully check the condition of the property – including stairs, decks and verandahs – to identify any repair and maintenance issues before they become a problem.

Completing the Entry Condition Report is a good opportunity to check the condition of the property, including stairs, decks and verandahs

The Entry Condition Report (Form 1a) is the official record of the state of the rental property when a tenancy begins and it may be used as evidence in a dispute about the bond or the condition of the property at the end of the tenancy agreement.

The report can help support a lessor/agent’s claim for compensation if the property has been damaged beyond normal fair wear and tear, and it can protect a tenant from unsubstantiated claims.

On or before the tenancy’s start date, the lessor/agent must prepare the report, marking each item as clean, working or undamaged, as appropriate.

The lessor/agent should note any additional items, sign the report, and give a copy to the tenant.

The tenant then has 3 days to add their own comments, sign the report and return it to the lessor/agent, who then has 14 days to provide the tenant with a copy of the final report which has been signed by both parties.

Failure of either the tenant or lessor/agent to complete each of these steps within the given timeframe is an offence under the Residential Tenancies and Rooming Accommodation Act2008 (the Act).

It can be a good idea for either party to take dated photos or videos recording the condition of the place at the start of the tenancy.

This can help to minimise the risk of disagreement about the state of the property later in the tenancy.

Disputes about the standard of the premises before the tenant moves in should be dealt with at the start of the tenancy – addressing these concerns at the end of the tenancy is often a more complicated process.

It’s a good idea for all parties to keep a copy of the Entry Condition Report.

The lessor/agent must keep a copy of the form for at least a year after the tenancy agreement ends.


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